Step 5: Screening

Before a decision can be made, everyone in the structure is screened against sanction lists and PEP registers (politically exposed persons), with an adverse-media check on top. BECCO E-gaming does this through its integration with Stracket.

Availability

Screening requires the Stracket integration to be enabled for your platform, and the permission to run screenings. If you don’t see the screening section, ask your platform administrator.

Run a screening

1. Open the client’s Information tab and find the Stracket screening section.

2. Press Run screening.

3. Select who to screen:

   • the parties of the client;
   • the affiliated companies and directors (affiliations) recorded around the structure;
   • and optionally the Main entity: the client company itself. This option only appears once the company has a name.

4. Start the screening.

Two conditions must be met, and the dialog will tell you if they aren’t:

• The client must be in status In review. So screening is not possible at Pending verification: you first start the review, which moves the client to In review, and only then can you screen.
• A party can be selected once its status is In review – Compliance, i.e. after the review has been handed over to compliance. The exception is affiliations: they can be screened regardless of status, as long as their name has been filled in.

The screening usually completes within a few moments. If it takes longer, you can close the dialog; results are delivered to the dashboard automatically as soon as they are ready.

Reading the results

For every screened person or company you’ll find:

• A Stracket report (PDF) in the party list and on the Documents tab, with the detailed findings.
• Updated PEP and Sanction hit indicators in the party list on the Information tab.
• The Last Stracket check date, so you always know how fresh the results are.
• An entry in the Audit trail for every screening started and completed.

Each result has an outcome: Clear, Consider or Rejected.

Clear results are approved automatically

When a screening comes back Clear, the report is approved automatically and nothing further is needed.

When a screening finds something (Consider or worse), the party’s status changes to Pending report: the report is waiting for a human judgement. Open the report, assess whether the hit is real and acceptable, and approve the report to let the party continue. Use View in Stracket to inspect the underlying match in detail. Approving reports is reserved for managers and compliance officers.

The screening outcomes feed the Screenings + results section of the review, where compliance weighs them in the overall risk assessment.

Ongoing screening after the first check

Screening is not a one-off. From the moment of the first screening, every screened person and company is monitored at Stracket, daily by default. That default is fixed in BECCO E-gaming: there is no setting for it in the dashboard. The interval can be adjusted, but that happens in the Stracket portal.

What you notice of it:

• Nothing changed? Then nothing changes in the dashboard either. The party keeps its status and its approved report; only the Last Stracket check date moves along, so you can see the monitoring is running.
• A new finding (Consider or worse)? Then a new report is stored, the PEP and Sanction hit indicators update, the party’s status moves to Pending report, and the reports button on the client shows an alert marker. Compliance assesses the report and approves it, after which the party returns to its previous status.
• Every screening, including every monitoring check, is recorded in the Audit trail.

BECCO E-gaming sends no email about a monitoring hit

A monitoring hit that appears months after onboarding changes the party status, but sends no email from the dashboard. The party status and the marker on the client are the only signal here, so schedule a regular check of your accepted clients (for example on the Pending report party status filter in the client list). The same goes for affiliations, which don’t even have a party status.

Stracket itself can email you about it: switch on the notifications described below.

Monitoring is switched off automatically when a party or affiliation is deleted, and when a client is archived.

Managing monitoring in the Stracket portal

BECCO E-gaming starts the monitoring, but the monitor itself lives at Stracket. Everything around the how often and the what of monitoring is therefore arranged in the Stracket portal: an environment of your own, alongside the dashboard.

Getting access

The Stracket portal works by invitation: there is no self-registration. Someone in your organization who already has access opens Team and presses Invite user; the colleague receives an email to set their own password. Is nobody in your organization set up yet? Contact Stracket, or ask your BECCO contact: it is the same account that holds the API key of your platform.

Give the person who is responsible for ongoing monitoring, usually the compliance officer or a manager, their own account.

Adjusting the interval

1. Sign in at stracket.com and open your workspace.

2. Go to Monitors in the navigation for all monitors, or open the person or company under Subjects and choose the Monitors tab there.

3. Press Update monitor in the row menu.

4. Set the Frequency: Daily, Weekly, Monthly, Quarterly, Half-yearly or Yearly. Underneath, the portal shows in plain language when the check will run.

5. Optionally adjust the Start date and Which checks? (sanctions/PEP search, adverse media, identity document verification).

6. Save.

From the same list you can pause a monitor (and resume it later), or delete it. The list shows the status (Enabled or Paused), the frequency and the checks per subject, and can be filtered by frequency and status.

The interval is set per subject

There is no default frequency you can set once for your whole workspace: every monitor gets daily from the integration and is adjusted individually. So a party screened later starts at daily again. Agree within your team who checks new monitors, or keep daily as the standard and only deviate where there is reason to.

Turning on email alerts for hits

In the Stracket portal, go to Settings → Notifications and switch on Receive an email when a monitored subject requires review. Then add one or more notification recipients, for example the compliance mailbox.

From that point on you receive an email whenever monitoring detects a change that needs assessment. Since the dashboard itself sends nothing on a monitoring hit, this is the only automatic signal you get.

Finding a BECCO screening in Stracket

Screenings started from the dashboard land in the same lists as screenings created in the portal itself. Recognize them by the API tag next to the check, and by the audit line “A new check named … has been run via the external integration API.”. The persons and companies themselves (the subjects) look no different from manually created ones.

Two points to keep in mind:

• Adjustments in Stracket are not visible in BECCO E-gaming. The dashboard shows the reports and the Last Stracket check date, not the frequency of the monitor.
• Do not delete subjects or monitors of clients that are still active: the dashboard expects the monitoring to keep running. Pausing is the safer option, and archiving a client in the dashboard switches its monitoring off by itself.

If the screening won’t start

• “Stracket screening unavailable”: the client or parties aren’t in the right status yet; see the two conditions above.
• Insufficient credits: your organization’s Stracket account is out of screening credits. Contact Stracket or your BECCO contact to have extra credits added.
• Any other error: try again, and contact support if the problem persists.

Continue with Step 6: Review & decision.