What are linked parties?

The same person or company often appears in more than one client’s structure: a director who sits on several boards, a holding company behind multiple applicants. Rather than entering, onboarding and screening that party again for every client, you can link the existing party into the new structure.

A linked party is a reference, not a copy. The party keeps living in the client where it was originally created (the source client); other clients on your platform borrow it.

What is shared, and what stays local

Shared from the source:

• The party’s identity and form data — the person fills in their submission form once.
• The verification outcome and the PEP and Sanction hit indicators.
• The documents — these stay at the source client.
• The compliance work — reviews of the source client that cover this party are visible on every client that links it, as linked reviews.

Local to each client that uses the party:

• Its position in the structure — where it hangs in the organization chart, and its ownership percentage there.

Recognizing a linked party

Linked parties are marked with a chain link icon and a “Globally linked” tooltip in the party list, the documents overview and the export dialog. When you open one, the dialog is read-only and tells you: “This party has been globally linked. This means that only the original source can be updated.” — with a shortcut to jump to the source client.

In short: everything happens at the source. Editing, documents, screening, portal invitations and reviews for a linked party are all done on the source client; the linking client only uses the result.

Duplicate names

When you add a shareholder or director whose name matches an existing party, the dashboard suggests Link an existing party instead, so the same person is not onboarded twice by accident.

How to create, use and remove links: Working with linked parties.