Step 3: Shareholders & other parties

A gaming license application covers not only the company, but also the people and companies behind it. In BECCO E-gaming, every person or company connected to the client is a party, and each party completes their own part of the onboarding.

Where parties come from

Most parties appear automatically from the Structure section of the submission form (Step 2): every shareholder and director entered there becomes a party of the client. You can see them all in two places:

• The Information tab of the client: a list of all parties, grouped by role, with their status, PEP/sanction indicators and available reports.
• The UBO tab: the same structure drawn as an organization chart with ownership percentages.

The roles you’ll encounter:

Role	Who this is
Point of contact	Your primary contact: the person you created the client with.
UBO	An individual with a direct or indirect beneficial interest of 10% or more.
Shareholder	An individual with a beneficial interest of 5%–10%.
Director	A director of the client company, or of a company holding 10% or more.
Additional stakeholder	Any other “person of interest” you want to include.
Affiliations	Affiliated companies and their directors, added by your team for context. See below.

Who fills in the form?

Each natural person in the structure needs their own personal history form completed. Just like at client creation you choose per party who does that:

• The party themselves: they receive an invitation email with a personal link and code.
• You, on their behalf: choose the account manager as initiator when adding the party. The party then receives no email, and you land straight in their form to fill it in yourself. Useful when you already have the information, or when someone doesn’t work by email.

You can always send the invitation later: the invite action stays available on parties that have not been invited yet.

Inviting a party to fill in their form

From the party list on the Information tab:

1. Click the invite action next to the party.

2. Review the invitation email. A ready-made text is pre-filled that matches the party’s role (a UBO receives a different explanation than a director or a stakeholder), telling them why they’ve been identified and what to expect. Adjust it if you like and use the preview to check the result.

3. Send the invitation.

The party receives a personal link and security code, just like the point of contact did in Step 1. A party can’t accidentally be invited twice, and you can always re-send or forward an invitation later.

As parties fill in and sign their forms, their statuses move from Pending information to Pending account manager, and the assigned account manager gets an email each time a form is signed.

Companies in the structure

Parties that are companies (rather than people) don’t fill in a questionnaire; instead, the required corporate documents are collected for them. The party’s status turns to Pending account manager once the required documents are in place.

Adding an additional stakeholder

To include someone who is not a shareholder or director, use Add additional stakeholder on the Information tab. The dialog first asks which of the two you are adding, and that choice determines how much the person has to fill in:

Choice	Who to pick	What they fill in
Stakeholder	A “person of interest” who must be assessed for compliance: an advisor, a key employee, someone with de-facto influence over the company.	The full personal dossier, comparable to a UBO: passport, PEP questions, employment, arrests and litigation, source of wealth, banker/lawyer/accountant and the UBO declaration.
Additional point of contact	A second contact person for practical matters, who is not being assessed themselves.	Only contact details, identification and their own documents. No personal history and no UBO declaration.

Both are created and receive their own invitation email in one flow.

Note

Pick Additional point of contact only for someone who really is just a contact. If you want to assess the person, choose Stakeholder: only then does the file contain the information compliance needs.

Affiliated companies & directors

Sometimes the structure touches companies that are not part of the ownership chain itself, for example another business connected to one of the shareholders. You can record these as affiliated companies, together with their directors, so the full picture is documented.

Affiliated parties are added by your team (not by the client), in the organization chart of the Structure section of the submission form. They appear in the party list under Affiliations.

Affiliated parties are there for context and do not take part in the onboarding flow: they receive no forms or invitations, and they are not verified in reviews. They can, however, be included in a Stracket screening. How you add, connect, unlink and delete them is described in Managing affiliations; what exactly they are and how they differ from regular parties is in What are affiliations?.

Other actions on a party

From the party list you can also:

• Convert to point of contact: make another party the client’s primary contact.
• Notes: keep internal notes per party.
• Export data: export a party’s information in official formats (for example the CGA Personal History Disclosure Form).
• Invite for the client portal: give a party access to the client portal, where they can view their information and documents after onboarding.
• Delete: remove a party that doesn’t belong in the structure.

When is this step done?

When every party has status Pending account manager, everyone has handed in their part and the client’s status automatically becomes Pending verification.

Continue with Step 4: Verify the information.